How to Sync Your Agoda Calendar with StayScan: Step-by-Step Guide

By StayScan Editorial Team · Published · Last updated

Step-by-step: export your Agoda iCal link, import it into Airbnb, VRBO and Booking.com, and stop double bookings. Includes a 30-day free trial.

Agoda is one of the most popular booking platforms in Asia-Pacific, and increasingly important for hosts in Southeast Asia, India, Japan, Korea, and Australia. If you list on Agoda alongside Airbnb or Booking.com, syncing your calendar is essential to avoid double bookings.

This guide covers connecting your Agoda calendar to StayScan, including the specific steps for the Agoda YCS (Yield Control System) partner portal.

Prerequisites

  • An active property listing on Agoda
  • Access to your Agoda YCS (partner) account
  • A StayScan account with a Starter plan or above

Part 1: Import Your Agoda Calendar into StayScan

Step 1: Get your Agoda iCal Export URL

  1. Log in to your Agoda YCS (Yield Control System) account
  2. Navigate to Property > Calendar Sync (or Availability > Sync)
  3. Look for "Export calendar" or "iCal URL"
  4. Copy your iCal export URL

Note: Agoda''s partner interface has changed over time. If you cannot find the Calendar Sync option, try navigating to Availability > Rate & Availability > Calendar sync. You can also contact Agoda partner support for assistance.

Step 2: Add the Agoda Source in StayScan

  1. Open your StayScan Calendar Sync dashboard
  2. Select the property that matches your Agoda listing
  3. Click Add Source
  4. Select Agoda as the platform
  5. Paste your Agoda iCal URL
  6. Click Connect

StayScan will immediately fetch your Agoda bookings. They appear colour-coded in purple in your unified calendar view.

Step 3: Verify the Connection

A green health indicator confirms successful sync. Agoda URLs occasionally require a moment to respond on first fetch, so allow up to 30 seconds for the initial connection.

Part 2: Export StayScan Calendar to Agoda

Step 1: Get Your StayScan Export URL

  1. In StayScan Calendar Sync, click Export Calendar
  2. Generate or reveal your export URL
  3. Copy the URL

Step 2: Import into Agoda

  1. Go to your Agoda YCS account
  2. Navigate to Calendar Sync
  3. Click Import external calendar
  4. Paste your StayScan export URL
  5. Name it "StayScan"
  6. Save

Agoda-Specific Sync Behaviour

Refresh Rate

Agoda typically refreshes imported calendars every 6-12 hours. This is slower than Airbnb and Booking.com but standard for OTA platforms in the Asia-Pacific region.

Room Types

If your Agoda property has multiple room types, the iCal export may cover all room types or only the primary one. Check with Agoda support if you are unsure which room types are included.

Booking Confirmation

Agoda typically includes only confirmed bookings in the iCal feed. Pending or unconfirmed reservations may not appear until the guest completes payment.

Date Handling

Agoda uses standard DATE values in its iCal export. StayScan handles check-in and check-out dates correctly, including the exclusive end-date convention required by RFC 5545.

Troubleshooting Agoda Sync

Problem: Cannot find iCal export in Agoda YCS

Fix: The feature may be under a different menu depending on your property type and region. Try searching for "calendar sync" in YCS settings. If unavailable, contact your Agoda market manager or partner support to request the iCal URL.

Problem: Sync shows red immediately after connecting

Fix: Agoda''s iCal endpoint may be temporarily slow. Wait 5 minutes and check again. If it persists, verify the URL by opening it directly in a browser.

Problem: Bookings appearing late in StayScan

Fix: This is normal for Agoda. Their iCal feed may take up to 30 minutes to include a new booking after confirmation. StayScan will pick it up on the next 5-minute sync after Agoda updates the feed.

Frequently Asked Questions

Is iCal sync available for all Agoda property types?

Most property types on Agoda support iCal sync, including apartments, villas, homestays, and hotels. Some newer property types may not yet have the feature — contact Agoda partner support if you cannot find it.

Does Agoda sync work differently in different regions?

The iCal standard is the same globally, but Agoda''s refresh frequency may vary by region. Properties in high-demand markets may see faster refresh rates.

Can I sync Agoda and Booking.com through StayScan?

Yes. Import both Agoda and Booking.com calendars into StayScan, then export StayScan''s URL to both platforms. This creates a centralised sync hub that keeps all three in harmony.

What timezone does Agoda use for bookings?

Agoda''s iCal feed uses DATE values (not DATETIME), so timezone is not a factor. Dates represent check-in and check-out days regardless of timezone.

Connect your Agoda calendar now: Open Calendar Sync in StayScan.

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StayScan is a digital guidebook for Airbnb, VRBO, Booking.com and Agoda hosts: one QR code gives guests Wi-Fi, check-in steps, house rules and local tips in 30+ languages. Create your guidebook with a 30-day free trial, no credit card required.